Job: Program Manager, Oregon SNAP Incentive Program at Farmers Markets

Published on April 2, 2015 under Uncategorized

Program Manager
for Oregon SNAP Incentive Program at Farmers Markets

Farmers Market Fund (FMF) seeks a Program Manager to join our team! We’re looking for an individual with several years of experience in project development and management; government grant management; coalition building; and familiarity with food systems and/or Oregon’s farmers markets.


FMF is a companion non-profit to the Portland Farmers Market, which is based in Portland. FMF has been awarded a three-year, $500,000 grant from USDA/NIFA to start up and run the Oregon SNAP Incentive Program at Farmers Markets. This $1.6 million program will provide funding over two market seasons for $10 cash matching for shoppers using their SNAP cards at about 45 farmers markets in Oregon. It also funds a cash match for shoppers using SNAP to buy CSA shares directly from farmers.


The Program Manager of the Oregon SNAP Incentive Program will lead FMF’s development and implementation of what will be called the Oregon Double Up Food Bucks patterned after Fair Food Networks’ program in Michigan. While FMF has run Fresh Exchange, a SNAP matching program at Portland Farmers Market’s neighborhood markets since 2009, receipt of the federal Food Insecurity Nutrition Incentives Program (FINIP) grant allows us to expand statewide and apply program design provided by Fair Food Network.


Funding for the position and the project begins in May 2015 and continues through March 2018. Portland Farmers Market is the hiring organization that provides professional services to Farmers Market Fund.


How to Apply:

See the position description below. We look forward to seeing your cover letter and resume sent to Contact Trudy at 503-475-5065 if you have questions. The position will be open until filled.


The application process may include a telephone interview, written screening tool, panel interview with board members, and private interview with Executive Director. We hope to have it filled by June.




Job Title: Program Manager

Reports To: Executive Director

FLSA Status: non-exempt/hourly

Benefits: health, dental, vision, 401(k), paid time off

Hours: Full-time, through funding cycle

Pay rate: $19-$21 per hour DOE



Position Description


Position Summary:
The Program Manager will be responsible for refining the proposed program, implementing start up and development activities, coordinating with statewide advisors, developing relations with and training farmers market managers, tracking measureable data, complying with federal grant requirements, collecting and evaluating program results. The position will report to a Portland office and occasionally require statewide travel. Incumbent does not need to live in Portland.


Essential Duties:


Development and Management

  • Develop overall program by refining proposed plan, determining systems needed and solidifying a three-year program plan
  • Learn and adapt Fair Food Network’s Double Up Food Bucks program materials and process for Oregon
  • Coordinate with Executive Director and Accounting Manager to set up tracking systems for budget, accounting, tokens and compliance data
  • Learn and follow specific federal government grant reporting requirements and set up systems and timelines for compliance
  • Build and communicate tracking and reporting systems for markets and other partners to assure data is collected and funds are distributed in a timely fashion
  • Connect with Friends of Zenger Farm and other partners to assure a merging of systems, timelines, funds and data flow


Relationships, Communications and Training

  • Build advisory teams with partners, set timelines, agendas and goals
  • Coordinate with contractors and outreach partners to assure their roles, goals and assure information flows in a timely manner
  • Lead dialogues with partners to determine program elements such as market application, common currency, materials usage, messaging, etc.
  • Manage production of Double Up Food Bucks branded print materials
  • Coordinate distribution of outreach materials directly and through partners with focus on locations near markets
  • Develop and conduct training for market managers on how to use, track, evaluate and report program elements
  • Be a resource to markets and food systems organizations seeking to garner funding or other needs from local supporters
  • Be primary contact for all market and partner communications. Assure all partners are kept updated with regular communications


Data Collection, Compliance and Evaluation

  • Work with third party evaluator selected by NIFA to determine outcomes of the project
  • Set up forms, online documents and other data collection systems to collect data that meets the goals of the program and support evaluation processes
  • Train and assist markets in collecting and reporting survey data
  • Collate, analyze and report survey and evaluation data
  • Create narrative and spreadsheet updates and reports about the project on a regular basis for board of directors and grant compliance



Knowledge, Skills and Abilities Required:

This position requires a demonstrable understanding of budgeting, planning, compliance with regulations, team leadership, relationship building and skill with data evaluation.


  • At least three years of experience with similar range of responsibilities
  • Excellent written and verbal communications
  • Strong desire for and ability to respect reporting rules, follow government guidelines and meet deadlines
  • Ability to quickly connect with people to build long lasting and trusting relations
  • Knowledge of and experience managing budgets, tracking and anticipating costs
  • Comfort with public speaking and leading large group meetings and trainings
  • Experience producing and distributing marketing and promotional materials
  • Strong personal initiative, problem solving, creativity, and ability to work independently and as a member of a team
  • Sound judgment, decision making and problem solving skills
  • Intermediate level user of Microsoft Word, Outlook and Excel. Comfort using online reporting systems and sharing data online
  • Valid driver’s license, ability to rent a vehicle for statewide travel


Preference given to candidates with direct experience at farmers markets, in the Oregon food systems arena and/or with federal government grant management.